Cost Management

Rotas that work for you, hour-by-hour

Deploy your teams to meet sales demand and drive profit, without overspending on your budget.

How will NLW increases affect your labour costs?
From April 2024, the headline NLW will increase from £10.42 to £11.44. The 14% of workers in the 18 to 20 bracket will see their new wage rising by 14.8%, and under 18s will see an increase of 21.2%. This means that for employers, the labour cost uplift will actually be 11.5%.

Managing your costs and growing sales

Starts with clever budgeting…

Slack-based budgets

Slack is a measure of extra labour that exceeds the agreed service standards of your business. Running shifts with too few team members causes stress and leads to poorer service.

Rightsizing your metrics ensures you are creating rotas that not only meet sales demand, but also guarantee the right amount of hands are on shift to keep teams energised and delivering a service that grows your sales.

Slack – The Enemy of Good Service

Become a master of managing slack with this short seriese of hints and tips on reducing slack in your business.


Base & flex budgets

In hospitality, sales can vary from one shift to the next, making labour a variable cost. This means a fixed budget is not the most effective way to schedule your teams.

Introducing a weekly budget that starts with a baseline standard and flexes as sales increase is a much more efficient way of managing labour cost.


… and requires complete visibility

True cost visibility

To set the right budgets, you need complete visiblility of the true cost of every hour of labour.

Every rota is fully costed, including NI and holiday pay accruals, so you see your costs upfront, before the money is spent. You’ll also be able to focus your efforts on hitting labour ratio, every week.

Line by line cost breakdown
Weekly and daily rota costs
Instant visibility of variances from forecasts and budgets.
Forecast and budget data to ensure accuracy and efficiency of rota

Accurate forecasting

Start your labour planning with an accurate forecast, based on the information that’s important to your business.

View hour-by-hour trends, like-for-like sales and check the weather to ensure you take into account all the factors influencing sales before you set your budget. This way, you’re not overspending or under-staffing.

Case Study

S4labour helps restaurant group Oowee and Oowee Vegan manage thier labour costs and saves time in planning.


Since their decision to make S4labour a part of their business, Oowee have been able to reduce the amount of time spent on labour significantly. ”

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