Cost Management

Rotas that work for you, hour-by-hour

Deploy your teams to meet sales demand and drive profit, without overspending on your budget.

How will NLW increases affect your labour costs?

From April 2024, the headline NLW will increase from £10.42 to £11.44. The 14% of workers in the 18 to 20 bracket will see their new wage rising by 14.8%, and under 18s will see an increase of 21.2%. This means that for employers, the labour cost uplift will actually be 11.5%.

Managing your costs and growing sales

Starts with clever budgeting…

Slack-based budgets

Slack is a measure of extra labour that exceeds the agreed service standards of your business. Running shifts with too few team members causes stress and leads to poorer service.

Rightsizing your metrics ensures you are creating rotas that not only meet sales demand, but also guarantee the right amount of hands are on shift to keep teams energised and delivering a service that grows your sales.

Base & flex budgets

In hospitality, sales can vary from one shift to the next, making labour a variable cost. This means a fixed budget is not the most effective way to schedule your teams.

Introducing a weekly budget that starts with a baseline standard to run the business, and then adjusting it as sales increase accounts for actual performance and is a much more efficient way of allocating labour.

… and requires complete visibility

True cost visibility

To set the right budgets, you need complete visiblility of the true cost of every hour of labour.

Every rota is fully costed, including NI and holiday pay accruals, so you see your costs upfront, before the money is spent. You’ll also be able to focus your efforts on hitting labour ratio, every week.


Line by line cost breakdown


Weekly and daily rota costs


Instant visibility of variances from forecasts and budgets.


Forecast and budget data to ensure accuracy and efficiency of rota

Accurate forecasting

Start your labour planning with an accurate forecast, based on the information that’s important to your business.

View hour-by-hour trends, like-for-like sales and check the weather to ensure you take into account all the factors influencing sales before you set your budget. This way, you’re not overspending or under-staffing. 

Operational Excellence

Case Studies

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